Lonestar Mensa Bylaws Lonestar Mensa Bylaws Document version, 2005 July, PDF Lonestar Mensa Bylaws Official version as published the Armadillo Literary Gazette, 2005 July, pages 5-8, PDF Proposed Bylaws of Lone Star Mensa, version to be voted on by permission 2009 July 28, PDF. Booklet version, 2009 July 28. .Special and Standing Rules Membership (meetings) Regular Monthly Membership Meetings, 2009, standing rule, ASIE 2008-12-05, December 3, PDF Regular Monthly Membership Meetings Thank Goodness It’s Thursday (TGIT) 2009, standing rule, ASIE 2009-4, May 6, PDF Untitled. Monthly Meetings (Symposia) to be held the second Tuesday. Standing rule, ASIE 2004-07-01, July xx Programs and Officer Responsibilities Program Structure and Officer Responsibilities, standing rule, ASIE 2007-1, January 3, PDF. The original was amended by ASIE 2008-12-01, December 3, and amended by ASIE 2009-3, January 7. Program structure newsletter series. This series provides an overview of the program committees and what the committees and their members do as published in the 2007 Armadillo Literary Gazette (volume 34). The work today is similar but the overview needs updating to match today's program structure. However, it may serve provides good background for the newcomers to the local group. Communications Program LSM News Cycle, standing rule, ASIE 2009-5, May 6, PDF. The original was amended by ASIE 2009-10, July 8, to change Calendar Editor to Calendar Coordinator in two places. Untitled. Armadillo Literary Gazette (ALG) to offer business card ads on a 1, 3, and 6 month basis at $10, $25, and $40 respectively. Ads must be camera-ready and are offered to members only. Special sizes may be available on request; ads run subject to the editor's discretion as to date of publication. Due date to be 5 days before the general newsletter deadline. Standing rule, ASIE 2001-11-01, November xx Untitled. ALG to be offered electronically upon member request. Standing rule, ASIE 2001-03-01, March xx. "Upon member request" replaced "subject to member interest" by ASIE 2006-04-03, April 5 Untitled. ALG to offer 2 non-commercial ads to members per year at no charge, 4 lines maximum, subject to editor's discretion as to date of publication. Standing rule, ASIE 2000-10-01, October xx Untitled. Member directory to be available at $2 in person and $3 by mail. Standing rule, ASIE 2000-03-01 March xx. Untitled. Copies of the ALG to be distributed to prospective and lapsed members at the discretion of the Membership Chair and subject to availability. Standing rule, ASIE 1998-02-02, February xx Education Program Lonestar Mensa Scholarship Award Funding, special rule, ASIE 2008-12-02, December 3, PDF Lonestar Mensa Education Program Funding, standing rule, ASIE 2008-12-03, December 3, PDF Untitled. Dinner at which the scholarship check is presented to be named the Phoebe Simpson Memorial Scholarship Presentation Dinner. Standing rule, ASIE 1998-04-01, April xx. [Apr 5, 2006, To be included in Scholarship ASIE, 2006 April 5] Membership Program Potential Member and Meeting Attendance Lists. Copies of all potential member lists including meeting attendance lists shall go to the Membership Chair to facilitate the membership process. Standing Rule, ASIE 2009-8, June 3. Untitled. Copies of the ALG to be distributed to prospective and lapsed members at the discretion of the Membership Chair and subject to availability. Standing rule, ASIE 1998-02-02, February xx Symposia Program LSM Member Speakers, standing rule, ASIE 2009-6, May 6, PDF. Untitled. Monthly Meetings (Symposia) to be held the second Tuesday. Standing rule, ASIE 2004-07-01, July xx. Untitled. LSM to offer reimbursement for supplies of up to $100 for hosts or 4 parties (symposia) per year, one per season, in addition to the regular monthly symposia. Standing rule, ASIE 2000-02-01, February xx. For supplies, (symposia), and last phrase added by AISE 2006-04-05, April 5 Untitled. Only non-members can be the featured speaker at LSM monthly general meetings; members may be invited to speak if the event features multiple speakers, was open for any member to sign up for, and the time limit was strictly enforced. Standing rule, ASIE 1996-11-01, November xx Regional Gathering Lonestar Mensa Regional Gathering, standing rule, ASIE 2007-10-01, October 3, PDF Free RG Registration. Free RG registrations shall be non-transferable and restricted to attendees who have not previously registered. Standing rule, ASIE 2008-11-1, October 5. RG Emergency Plan. The RG committee shall develop a plan for emergencies. Standing rule, ASIE 2008-11-7, October 5 RG Leftovers. Disposition of RG Leftovers shall be in priority order as follows: sold at cost or above (RG Committee members have priority); transferred at cost for future LSM events; kept for future RGs (does not apply to perishable items); returned to vendor for refund; sold below cost (RG Committee members not eligible); donated to charity (if acceptable); otherwise disposed of. Authority is granted to the RG Chair to make reasonable exceptions. Standing rule, ASIE 1999-10-01, October xx. Amended by ASIE 2009-11, August 5. [To be included in the next RG standing rule revision.] RG Scholarship Integration. Scholarship fundraising shall be carefully integrated into the RG program. Standing rule, ASIE 2008-11-2, October 5 Untitled. Close the 2006 RG accounts and charge any unknown additional expenses to the 2007 RG fund. Standing rule, ASIE 2006-10-14, October 4 Untitled. Allocate the $137.26 RG profit following the ASIE: $13.73 (10 percent) to the scholarship fund, $61.77 (half remaining balance) to the 2007 RG fund; and $61.76 (the remaining balance) to the General Treasury. Standing rule, ASIE 2006-10-13, October 4 Untitled. RG Committee may purchase items which offer full rebates to be used as prizes and be reimbursed immediately, with rebates to be returned to the LSM Treasurer. Standing rule, ASIE 2002-03-01, March xx Executive Committee (ExComm) (meetings, elections) Regular Monthly ExComm Meetings for 2009, standing rule, ASIE 2008-12-06, December 3, PDF. The original was amended by ASIE 2009-7, May 27 and amended by ASIE 2009-9, June 3. Untitled. ExComm meetings to be held at restaurants near North Village Branch Library on the date of the Monthly Meeting. [Apr 5, 2006.] Details and locations will be posted in the Armadillo Literary Gazette (ALG). Standing rule, ASIE 2004-01-01, January xx Annual Elections Calendar, special rule, ASIE 2009-12, September 9, PDF Budget LSM Budget for 2009. Special rule, ASIE 2009-02, January 7.
The LSM budget for 2009 is as follows:
Supporting details for the budget provide revenue estimates and revenue distribution.
Reimbursement Form, 2008 January 1, MS Word, PDF Untitled. Except for RG expenses, requests for reimbursements are due to the LSM Treasurer, via request form, by the end of the month following the month the expense in which it occurred. Standing rule, ASIE 2006-10-1, October 4 Untitled. Requests for reimbursement of RG expenses for each RG are due to the LSM Treasurer via request form prior to 25 days after the end of the RG. Standing rule, ASIE 2006-10-2, October 4 Untitled. All requests for reimbursement are due to the LSM Treasurer by December 15 in order to be paid out of current year funds. Standing rule, ASIE 2006-10-3, October 4 Untitled. All requests for reimbursement over $25 must be accompanied by receipt. Standing rule, ASIE 2006-10-4, October 4 Untitled. Request forms and receipts may be sent to the LSM Treasurer via fax (with prior treasurer notification), email, snail mail, or personal delivery. Standing rule, ASIE 2006-10-5, October 4 Untitled. The LSM Treasurer may approve and pay ordinary LSM member reimbursement requests up to $100 per individual per month. Standing rule, ASIE 2006-10-6, October 4 Untitled. The LSM Treasurer may pay ordinary reimbursement requests over $100 per member per month with approval of the members of the ExComm via email and ExComm confirmation at the next regularly monthly ExComm meeting. Standing rule, ASIE 2006-10-7, October 4 Untitled. The LSM Treasurer may approve and pay LSM program expenses according to ASIEs governing those programs. Standing rule, ASIE 2006-10-8, October 4 Untitled. Reimbursements for program expenses received after due dates are charged to the following year program accounts. Standing rule, ASIE 2006-10-9, October 4 Untitled. Checks outstanding for over 90 days will be considered void and committed funds will be returned to the treasury. The amount of the check will be reflected as a liability for up to one year from the date of the check. Standing rule, ASIE 2006-10-10, October 4 Untitled. The LSM ExComm may approve exceptions to reimbursement rules established in ASIEs only for extenuating circumstances. Standing rule, ASIE 2006-10-11, October 4 Finances Check Signature Authority, standing rule, ASIE 2009-12-04, December 3, PDF Commingling of RG funds. LSM accounts shall not be used to directly pay RG revenue or expenses. Checks shall not combine payments for multiple RG years. Standing rule, ASIE 2008-11-4, October 5 Program Budget Adjustment. The Treasurer shall raise program budgets and revenue estimates based on outside program revenue. Standing rule, ASIE 2009-1, January7 Receipt of RG Funds. All RG funds received shall be documented and only be received during official registration hours. Standing rule, ASIE 2008-11-3, October 5 RG Check Writing. LSM Treasurer shall write all RG Checks. Standing rule, ASIE 2008-11-5, October 5 RG Payment Documentation. All RG funds payments shall be documented by approved vouchers. Standing rule, ASIE 2008-11-6, October 5 Untitled. Newsletter program. The LSM Treasurer may approve and make direct payments for prepaid postage and printing of the newsletter. Standing rule, ASIE 2006-10-12, October 4 Untitled. LSM will not keep a debit card for any group bank accounts. Standing rule, ASIE 2004-06-01, June xx Untitled. LSM funds to be used to purchase nametags for new officers. Standing rule, ASIE. 2003-12-01, December xx Untitled. LSM to maintain a PayPal account for LonestaRG and other uses.[Apr 5, 2006] LSM Treasurer to maintain PayPal and AML charge card accounts for LonestaRG and other uses. Standing rule, ASIE 2003-06-01, June xx Untitled. LSM Treasurer to invest group monies in insured, no-risk investments so as to provide maximum return and maintain enough liquid money. Standing rule, ASIE 2002-11-01, November xx Untitled. LSM Treasurer may move LSM's bank accounts as appropriate to best serve the organization. Standing rule, ASIE 2002-10-01, October xx Untitled. Postage account deposit to be $400. LSM Treasurer to deposit in postal account $400 before account balance falls below $100. Standing rule, ASIE 2001-05-01. Amended to raise amount from $250 to $400 by ASIE 2006-04-02, April 5 Untitled. Checks will not be accepted from any member who has written a bad check to the chapter until the bad check is made good. Standing rule, ASIE 1998-03-01, March xx
Rescinded and Superseded Lonestar Mensa Education Program Funding, standing rule, ASIE 2007-10-02, October 3, superseded by ASIE 2008-12-02 and 2008-12-03, December 3, PDF Untitled. . LSM to maintain separate scholarship monies with an intent to move towards making the scholarship an annuity. LSM Treasurer to maintain separate scholarship account to be used for accumulation of scholarship funds from the RG, from donations (not tax deductible), and from other sources determined by the ExComm. {We need an ASIE on the Scholarship Program.) Standing rule, ASIE 2002-01-01, January xx. Last two sentences added by ASIE 2006-04-01, April 5. Superseded by ASIE 2007-10-02, October 3 Untitled. RG committee and structure established (see Appendix 1). Standing rule, ASIE 2003-09-01. Superseded by ASIE 2006-04-04, April 5 Untitled. RG leftovers to be disposed of as follows: anything which can be kept for the next RG to be kept; anything which can be used during the year for group events to be so used; anything which cannot be saved or used to be donated to charity. Standing rule, ASIE 1999-10-01, October xx. [To be included in RG ASIE, 2006, Apr 5.] Untitled. LSM t-shirts to be $12/shirt. (Standing rule, ASIE 1998-02-01, February xx. Rescinded Apr 5, 2006.
. Updated: 2009 October 5 by Don Drumtra |